Office supplies management system
Chapter 1: General
The purpose is to strengthen the project office supplies management, control expenses, regulate the procurement and use of office supplies, and develop this system. This system is applicable to the management of office and daily consumables, publicity materials, equipment consumables, etc.Chapter II: Purchasing Measures
The procurement of office supplies adopts the method of centralized procurement and quantitative supply. (1) Centralized procurement is handled and managed by the project department office.
Centralized procurement of office supplies including printing paper; file boxes; folders; ribbons, toner cartridges, ink cartridges consumed by printers; diary, various types of pen and ink and other low-value consumables. Regularly planned bulk purchases are implemented. That is: before the 25th of each month, each department arranges a special person to fill out the “Office Supplies Monthly Plan Application Form†reporting office, which is uniformly purchased by the office.(4) If all departments urgently need to purchase office supplies, the department will fill out the “Office Supplies Application Form†and indicate the reason for the urgent need for purchase in the remarks column. After the project manager has approved and signed the project manager’s signature, the office will be submitted to the office. Implement procurement tasks.
(5) If all departments need to purchase office equipment worth more than 1,000 yuan, they need to fill out the "Application Form for Purchase of Office Equipment" and submit it to the office for purchase.
(6) Settlement method. The office prepares a list of warehousing according to the quantity and unit price of office supplies of each department.
Chapter III: The use of office supplies
1. The office supplies of each department must be collected by a special person, and fill out the “Office Supplies Requisition Listâ€, in which A4 paper can only receive one package at a time.
2. All departments can only receive office supplies within the scope of the “Application Form for Monthly Office Suppliesâ€, and no documents other than the application form will be collected.
Chapter II: Purchasing Measures
1. All office supplies are kept by the office.
2. The office supplies used by the department shall be kept and maintained by the designated personnel of the department.
3. When damage occurs in the normal use of office supplies, it should be reported to the office in time, and the office should arrange for repair. If the damaged office supplies are not reported or discarded, the user will compensate for the abnormal use of the damage.
This management system will be implemented as of March 7, 2017. 
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